Customer Case Study

Revolutionizing Education Management with Steegle using Google AppSheet Technology

About Shasta Charter Academy (SCA)

Nestled near the iconic Mount Shasta in Northern California, Shasta Charter Academy (SCA) is a public high school celebrated for its academic excellence and friendly atmosphere. Known for its independent learning model, SCA blends traditional values with innovative technology to empower students and educators.

SCA's dedication to quality education is evident in its commitment to offering a wide breadth of study, diverse avenues for learning, and caring staff members. It fosters an amiable community that includes a significant portion of economically disadvantaged students. This cooperative approach ensures that every learner has the opportunity to succeed and thrive.

The academy offers:

• Personalized Learning: SCA offers a unique educational model called Personalized Learning, which tailors learning plans to each student's needs, learning styles, and educational or career goals.

• Diverse Program Offerings: Despite its small size, SCA offers unique programs such as glass sculpting, ceramics, fly fishing, and competitive robotics.

Challenges: Addressing Operational Inefficiencies

Despite its many successes, SCA faced significant operational challenges due to outdated, paper-based workflows and the complexity of administering personalized learning. Key issues included:

• Excessive Administrative Workload: Manual processes consumed staff hours, increasing the risk of errors.

• Barriers to Remote Learning: Physical documents made tracking and communication difficult for remote learners.

• Paper Dependency: Physical forms for signatures and compliance created major bottlenecks.

• Inconsistent Records: Manual data entry often led to delays and incomplete information, complicating recordkeeping.

• Signature and Form Issues: Dependence on physical signatures delayed submission, and inconsistent form completion led to errors.

Developing a traditional digital system was initially seen as too complex and costly, requiring an unachievable investment. SCA approached Steegle, experts in Google-based solutions, for a cost-effective, scalable solution..

Solution: Partnering with Steegle for Innovation

Steegle—a certified Google partner with deep expertise in Google Workspace—recommended leveraging Google AppSheet to deliver a highly customizable and scalable solution at a reasonable cost. This approach offered enterprise-level functionality without the financial burden of building a system from scratch.

SCAffold: A Custom Google AppSheet Solution

Designed and implemented by Steegle’s expert team, SCAffold automated and digitized SCA’s critical processes using Google AppSheet’s powerful platform.

Core Features:

• Attendance Tracking: Parents log daily attendance and subjects covered, freeing up teacher time.

• Course Pre-Registration: Students register for classes online, eliminating paper forms.

• Master Agreements: Automatically generated documents sent for digital signatures—simplifying compliance.

• Daily Activity Logs: Real-time tracking of student learning activities.

• Document Uploads: Teachers upload or photograph student work to streamline audits and compliance.

• Admin Dashboard: A centralized portal for administrators to oversee accounts, records, and workflows.

Impact and Results

Enhanced Teacher Productivity

• Time Savings: Teachers will save about 2 hours per week, allowing more focus on personalized instruction.

• Real-time Data Access: Improved lesson planning and student support.

• Streamlined Workflow: Reduced administrative burden increases teaching quality and outcomes.

Significant Financial Impact

• Lower Operational Costs: Additional savings from teacher efficiency and minimized paper use, equivalent to about $30,000 per year.

• No Extra Licensing Fees: Fully integrated with existing Google Workspace subscriptions.

Improved Remote Learning Capabilities

• Seamless Digital Tools: Simplified assignment submission and tracking.

• Better Communication: Clear interaction between teachers, students, and parents.

• Familiar Interface: Smooth transition for those already using Google Workspace.

Increased Community Engagement

• User-friendly Design: Encourages participation from all stakeholders.

• Inclusive Approach: Particularly beneficial for economically disadvantaged families.

• Transparent Progress Tracking: Builds trust and engagement.

Simplified Compliance and Reporting

• Automated Documentation: Swift third-party accountability where required.

• Comprehensive Digital Records: Ensures accurate, real-time data for oversight.

• Reduced Risk of Errors: Consistent, automated processes maintain quality and compliance.

Testimonial

David Pierce

Director of Information Technology

Shasta Charter Academy

By partnering with Steegle to implement SCAffold, Shasta Charter Academy is transitioning from a manual, paper-based system to a fully digitized and automated platform. This innovative Google AppSheet solution has significantly improved efficiency, data accuracy, and communication, showcasing Steegle’s ability to deliver transformative, cost-effective education technology solutions.

SCA’s story exemplifies how Google-based solutions can empower educational institutions to achieve digital transformation—improving student outcomes and staff satisfaction while maintaining budget-conscious, user-friendly implementation.

Conclusion