The Intranet built for Google Workspace
Our Proven SharePoint Migration Process
A Step-by-Step to Guide to Launching Your Native Google Workspace Intranet
Steegle.One Migration Process Into Google Workspace
Introduction
A proven methodology designed for minimal disruption and maximum impact. We handle the complexity so you can focus on your business.
Migrating your intranet can feel challenging, but it doesn't have to be. Our team of certified Google Workspace experts has refined a meticulous, four-phase process through hundreds of successful migrations. We manage every detail, from the initial technical audit to final user training, ensuring your transition is smooth, predictable, and delivered on time.
Our process is built on a key strategic principle: not all SharePoint content is created equal. We distinguish between simple file repositories (best moved to Google Shared Drives) and complex knowledge hubs (best rebuilt in Steegle.One). This intelligent approach saves time, reduces cost, and delivers optimal results.
The Four Phases of a Successful Migration
Our structured approach ensures nothing is overlooked. Here’s how we guide you from planning to launch.
Phase 1: Discovery and Strategic Planning
We start by understanding your goals and auditing your current SharePoint environment.
This foundational phase is about creating clarity and alignment. We work with your team to define what success looks like and build a detailed roadmap to get there.
Key Activities:
Stakeholder Interviews: We meet with leadership, IT, and department heads to define success metrics and business objectives.
Comprehensive Content Audit: This is the most critical step. We analyze your SharePoint environment to categorize content as:
Migrate: High-value knowledge hubs (HR, Projects, Ops) to be rebuilt in Steegle.One.
Transfer: Simple file repositories to be moved directly to Google Shared Drives.
Archive or Retire: Outdated, redundant, or low-value content.
Technical Analysis: We review your existing SharePoint structure, permissions, customizations, and integrations.
Project Planning: We create a detailed project plan with clear timelines, milestones, and team responsibilities.
Deliverable: A comprehensive Migration Blueprint—your complete project plan, scope document, and success criteria.
Phase 2: Setup and Configuration
We build the foundation of your new, native Google Workspace intranet.
With the plan approved, we move to execution. We configure your new Steegle.One environment, establishing the structure and security that will support your organization.
Key Activities:
Environment Provisioning: Setting up your new Steegle.One intranet on Google Sites.
Information Architecture: Designing intuitive site structure, navigation, and content hierarchy based on the audit.
Branding and Design: Applying your company's visual identity (logo, colors, fonts) for a familiar look and feel.
Core Feature Setup: Configuring essential components like the People Directory, News Hub, Events Calendar, and Search.
Deliverable: A fully configured, branded, and ready-for-content intranet foundation.
Phase 3: Content Migration and Testing
We move your valuable content and ensure everything works perfectly.
This phase brings your intranet to life. We migrate and rebuild content with a focus on quality, usability, and integrity.
Key Activities:
Structured Content Migration: Using a combination of Steegle tools and manual expertise to migrate documents, pages, and metadata.
Knowledge Hub Rebuilding: Recreating key pages (policy hubs, project wikis) within the new Google Sites structure for optimal usability.
Rigorous Quality Assurance (QA): Our team performs systematic testing for broken links, formatting issues, image rendering, and permission errors.
User Acceptance Testing (UAT): A pilot group from your team tests the new environment, providing feedback to ensure it meets their daily needs.
Deliverable: A fully configured, branded, and ready-for-content intranet foundation.
Phase 4: Training, Launch & Adoption
We empower your team to embrace their new digital workplace.
A successful launch is about people, not just technology. We ensure your team is confident and ready to use the new platform from day one.
Key Activities:
Administrator Training: Live sessions for your content owners (HR, Comms, team leads) on how to manage and update the intranet.
End-User Training: Role-based sessions and easy-to-follow guides to help all employees navigate and use the new tools.
Launch Communications: We help you craft announcements and engagement campaigns to build excitement.
Go-Live Support and Hypercare: Our team provides active support during and immediately after launch to address any questions quickly.
Handover and Documentation: Final knowledge transfer to your internal team with complete system documentation.
Deliverable: A successful launch, an empowered team, and a plan for ongoing adoption.
Typical Migration Timeline
While every project is unique, most mid-sized organizations complete their migration within 6 to 8 weeks.
*Timeline may vary based on content volume, complexity, and organizational readiness.
What Makes Our Process Different?
Strategic Content Triage: We don't just lift-and-shift. We intelligently categorize content for the optimal destination.
Minimal Business Disruption: Phased migrations and parallel testing ensure daily work continues uninterrupted.
Change Management Integration: Training and communication are baked into every phase, not tacked on at the end.
Google-Native Expertise: We build using the full power of Google Workspace, ensuring long-term sustainability and ease of management.
What our Customers say
-
![Adam Lee HRIP, Director, People Operations, Beyond Meat]()
“Today our new intranet is successfully developed with Steegle Tools in place and is available to all our staff around the globe. The feedback has been excellent.”
Adam Lee HRIP
Director, People Operations, Beyond Meat -
![Alexis Kropp, Senior Marketing Manager, Metz Culinary Management and Environmental Services]()
“Working with the Steegle team has been an enjoyable and seamless process. They have been a pleasure to work with, consistently responding to our questions and needs.”
Alexis Kropp
Senior Marketing Manager, Metz Culinary Management and Environmental Services -
![Dr Ian Goldstein, Co-Founder and CEO, Soar Autism Center]()
“I would highly recommend Steegle to anyone looking to create an intranet for their organization. Their team made the process easy for us”
Dr Ian Goldstein
Co-Founder and CEO, Soar Autism Center -
![Sierra Bamsey Director of Marketing and Communications, YMCA of Superior California]()
“The ease of the platform’s implementation quickly aligned with our mission to strengthen community bonds. Steegle’s support was crucial in reaching our objectives.”
Sierra Bamsey
Director of Marketing and Communications, YMCA of Superior California -
![Alex Rapoport, IT Director, apree health]()
“Steegle’s professionalism, adaptability, expertise, commitment to understanding, and addressing our unique needs, were instrumental in our successful transition to Google Sites intranet. “
Alex Rapoport
IT Director, apree health -
![Josh Wilson Project Manager, Summit Ministries]()
“The Steegle team demonstrated genuine engagement with our mission, aiding us in building an immersive, resourceful, and secure site that has become an essential tool in our daily communications.”
Josh Wilson
Project Manager, Summit Ministries
Ready to Start Your Migration Plan?
A smooth migration begins with a clear plan. Let's discuss your specific environment, goals, and timeline.
*Schedule a 30-minute consultation with our migration experts to map out your path to a modern Google Workspace intranet.
Stephen Hind
Google Workspace Technical Leader
Peter Chadha
Google Workspace Transformation Leader