The Intranet built for Google Workspace

Microsoft SharePoint To Google Sites Workspace

Case Studies

We provide summary case studies on this page.

  1. Baptist Hospitals of Southeast Texas

Baptist Hospitals of Southeast Texas, a multi-hospital healthcare system supporting over 2,000 employees, needed to move away from a fragmented Microsoft SharePoint environment after standardising on Google Workspace. Over time, the organisation had accumulated numerous SharePoint sites, many of which delivered limited value and were difficult to maintain. The challenge was not simply migrating content, but deciding what should become part of the new intranet and what should not.

Steegle led a structured SharePoint-to-Google Workspace migration, rationalising sites based on business value. Low-value or repository-style SharePoint sites were migrated directly to Google Drive, where they functioned better as managed file libraries, while high-value intranet destinations—such as HR and staff information—were rebuilt in Google Sites using Steegle.One. Working alongside a 15-person internal team, Steegle applied its expert understanding of the differences between SharePoint and Google Sites, redesigning pages, navigation, and structure rather than attempting a like-for-like migration.

The result was a consolidated, Google Workspace-native intranet that was simpler to manage, easier for staff to use, and fully aligned to Baptist Hospitals’ brand guidelines. By separating document storage from intranet content and rebuilding only what mattered, the organisation reduced complexity, improved engagement, and delivered a modern, on-brand Google Sites intranet with minimal training and long-term scalability.

2. Anonymous North American Enterprise

Client name withheld due to confidentiality requirements. The scope, scale, and outcomes reflect a real enterprise engagement.

A large North American enterprise with 10,000+ users undertook a strategic migration from Microsoft SharePoint to Google Workspace following years of growth and platform sprawl. Its SharePoint environment had expanded to hundreds of sites, many of which were effectively being used as file shares rather than true intranet or information sites. Before migration began, a comprehensive rationalisation exercise was completed to identify which sites delivered genuine business value and which should move to document storage or be retired entirely.

Following this pruning process, a large number of low-value SharePoint sites were migrated into Google Drive, while approximately 2,000 high-value pages, including multilingual content, were selectively migrated and rebuilt as part of the new intranet. A dedicated seven-person Steegle team worked on the migration, collaborating closely with specialist Google partners who handled the bulk data and Workspace migration. Steegle focused on redesigning the intranet in Google Sites, applying its expert understanding of the differences between SharePoint and Google Workspace rather than attempting a like-for-like rebuild.

The organisation now uses Steegle.One intranet tools to significantly reduce administrative effort and long-term maintenance overhead. By separating document storage from intranet publishing and rebuilding only what added real value, the new Google Workspace-native intranet is easier to manage, simpler for employees to navigate, and designed to scale for a large, multilingual workforce. The result is a sustainable intranet platform built for Google Workspace from day one—free from the complexity and constraints of legacy SharePoint structures.

More Enterprise Migration Case Studies Coming Soon

Further enterprise SharePoint-to-Google Workspace migration case studies are currently in progress and will be shared once client approvals are in place.