Customer Case Study
Baptist Hospitals of Southeast Texas – Migration from Sharepoint to Google Workspace
Enhancing Communication and Connectivity with Steegle.One Intranet Solution
Background
With a workforce exceeding 2000 employees, Baptist Hospitals of Southeast Texas (BHSET) is a multifaceted healthcare provider. The hospital’s legacy systems, built on Microsoft technology, relied heavily on its SharePoint system to disseminate information and provide links to various applications essential for daily operations. As the organization decided to transition to Google Workspace, a significant challenge arose: while migrating email was a well trodden path, managing the migration from the SharePoint intranet needed meticulous planning to ensure all staff could access and utilize the new system effectively and maintain the necessary functionality.
Challenge
Transitioning from SharePoint to Google Workspace while maintaining an efficient intranet system.
Objective
To find a scalable, user-friendly intranet solution integrated with Google Workspace, enabling staff to access information quickly without the need for extensive training or expensive third-party licenses.
Solution
Following a thorough evaluation of multiple systems, William Toon and his team opted for Steegle.One, a solution grounded in Google Workspace. It was chosen for its simplicity, scalability, seamless integration, and HIPAA-compliant data security, ensuring all data remains within Google Workspace. This decision removed concerns related to complex and costly licensing, data sovereignty, security and login issues presented by other solutions. Steegle.One offered a user-friendly web browser interface, welcoming staff to the intranet as their homepage.
Implementation Timeline: 8 weeks
Team: 15 members from various hospital sectors
Outcome
Efficiency
Staff could quickly access necessary information without extensive training, thanks to the familiar Google Workspace environment.
Scalability
The intranet system easily accommodated the diverse needs of different staff types, from high-end knowledge workers to those needing basic information access.
Engagement: Tools like the customized prayer request gadget and other tailored tools increased staff engagement and satisfaction.
Cost and Time Savings
The elimination of expensive third-party servers and the seamless integration with existing Google Workspace tools saved both time and money.
Key Steps and Features
Data Migration and Integration
Transitioned key data from SharePoint to Steegle.One platform on Google Sites.
Ensured that all existing links and applications were seamlessly integrated into the new system.
User-Friendly Design
Developed a simple, intuitive intranet homepage for quick access to information.
Customized tools to meet specific needs, such as a prayer request gadget, fitting within the tight rollout timeframe.
Training and Support
Provided training sessions to help staff navigate the new intranet solution.
Continuous support ensured smooth adoption and minimal disruption to hospital operations.
BHSET’s successful transition to Steegle.One demonstrates the platform’s capability to handle large, complex migrations efficiently. The hospital now enjoys a streamlined, scalable intranet solution that enhances daily operations and supports its diverse staff needs. The collaboration with Google’s migration specialists ensured a smooth, secure, and cohesive transition, highlighting the benefits of an all-encompassing Google Workspace environment
William Toon
IT Director,
Baptist Hospitals of Southeast Texas
The new intranet system has significantly improved our staff’s ability to access vital information and resources quickly. The integration with our HR system for regular data updates has streamlined our processes and kept our staff directory accurate and up-to-date.
Hannah Schiesler
VP, Human Resources,
Baptist Hospitals of Southeast Texas
SharePoint deeply embedded across 2,000+ employee hospital system
Complex licensing, security, and login issues with all alternative platforms
Migration required maintaining HIPAA compliance throughout — no room for error
Needed solution accessible to all staff, from knowledge workers to basic users
Before Steegle.One
Full SharePoint to Google Sites migration in 8 weeks — HIPAA compliant
User-friendly browser interface requiring minimal retraining for all staff
Custom tools built: prayer request gadget, HR system integration for directory
William Toon and Hannah Schiesler: significant productivity improvements
After Steegle.One
BHSET’s successful transition to Steegle.One demonstrates the platform’s capability to handle large, complex migrations efficiently. The hospital now enjoys a streamlined, scalable intranet solution that enhances daily operations and supports its diverse staff needs. The collaboration with Google’s migration specialists ensured a smooth, secure, and cohesive transition, highlighting the benefits of an all-encompassing Google Workspace environment.
Conclusion
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Frequently Asked Questions
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Hospitals depend on their intranet for daily operational continuity — staff directories, policy access, application links, HR processes. Baptist Hospitals of Southeast Texas had over 2,000 employees relying on a SharePoint system deeply integrated into their Microsoft infrastructure. Moving the intranet while maintaining HIPAA compliance, avoiding downtime, and ensuring staff across all roles could use the new system was a fundamentally different challenge requiring dedicated expertise.
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IT Director William Toon evaluated multiple systems and selected Steegle.One for its combination of simplicity, scalability, seamless Google Workspace integration, and HIPAA-compliant data security. Critically, it eliminated the complex licensing, data sovereignty, and login issues presented by other solutions.
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Through focused project management with a team of 15 from various hospital sectors, combined with Steegle's expertise in Google Sites migrations. The implementation included data migration from SharePoint, integration of existing links and applications, custom tool development — including a prayer request gadget specific to the hospital's culture — and training sessions to ensure smooth adoption.ription
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All data remains within the hospital's own Google Workspace environment. No external platform holds sensitive information, no third-party data arrangements apply, and Google's enterprise security framework governs everything. VP of Human Resources Hannah Schiesler noted the HR system integration kept the staff directory accurate and up-to-date automatically.
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William Toon described how the system easily accommodated the diverse needs of different staff types — from high-end knowledge workers to those needing basic information access. A platform that works equally well for both, through a familiar Google Workspace interface, is what makes hospital-wide adoption genuinely achievable.
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Yes. If a healthcare system needs a custom incident reporting tool, a staff rostering workflow, a compliance tracking system, or an integration with clinical software — those can all be built inside Google Workspace using AppSheet or Apps Script. Everything stays within the hospital's own HIPAA-compliant environment.
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Hospital staff need to find the right policy, procedure, or contact quickly — especially in time-critical situations. AI tools like Gemini can surface that information almost instantly, but only when the underlying content is well-organised and current.on
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Contact Us
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Since 2008, we here at Steegle.com have been delivering intranet development solutions for Google Sites. We have developed Steegle.One intranet system which builds directly to Google Sites for Google Workspace.
As a certified Google Cloud Partner, we specialize in Google Workspace based solutions. Give us a call at US +1 (302) 672 3007 or UK +44 (207) 871 502 or contact us today to view a demo of our intranet solutions, and see how it can help increase employee productivity and save time and money. Click below to learn more about the Steegle.One Intranet solution.