Why One Mid-Sized Business is Leaving Axero—and Why More Are Following
We were recently contacted by a client—a well-established professional organization with just over 200 employees—who were dealing with something many businesses are facing right now: uncertainty, internal pressure to control costs, and the need to simplify as the environment in the US goes through significant change.
Their intranet, powered by Axero, had become part of the problem.
While the intranet is an important part of their digital workplace, it had grown into a high-cost, high-maintenance platform that duplicated systems they were already using in Google Workspace. With rising platform costs, increasing complexity, and strained internal resources, they realized it was time to re-evaluate.
The Hidden Cost of Duplication
In challenging times, every expense comes under scrutiny—and rightly so. Our client recognized they were paying for a second system to manage documents, workflows, and communication tools they already had through Google.
Uploading documents into Axero’s document management system meant duplicating content, reapplying permissions, and managing parallel compliance. Internal teams were feeling the pressure: why were they supporting two systems when Google Workspace already handled these needs?
This was a core reason for change: reduce duplication, cut overhead, and keep everything in one place.
Simplicity That Saves
With Steegle.One, their intranet now runs completely within Google Workspace, using familiar tools:
Drive for document storage
Google Sheets and Docs for news and internal content
Steegle Share for deep search within Drive, respecting existing permissions
Steegle People for real-time staff directories connected to Google Directory
Google Calendar integration via Steegle Schedule
Because there’s no separate platform to host, maintain, or learn, it’s easier to use and far more cost-effective—particularly when Steegle offers tailored packages for nonprofits, education, and mission-driven organizations.
When Complexity is Needed, It’s Already There
The client initially worried about losing advanced workflow tools. But with AppSheet, now available to most Google Workspace customers, those fears quickly vanished.
AppSheet allows teams to build custom, no-code apps for approvals, data capture, and task flows—all embedded directly into Steegle.One. These workflows can be created in-house or developed by Steegle for a one-time fee, removing the need for costly subscriptions to proprietary engines.
In other words, you only pay for complexity when you actually need it.
Designed for Reality, Not Just Features
This story isn’t unique. We’ve worked with organizations moving away from Happeo, Jostle, Claromentis, and yes—Axero—not because the platforms don’t work, but because they don’t work for them.
For organizations under 1,000 users, the overhead of learning and running a full-blown platform often outweighs the benefits. Teams don’t have the bandwidth. They just want to do their work—collaborate, communicate, and find what they need—without managing another system.
Final Thoughts
The intranet shouldn’t add to the stress. It should reduce it.
Steegle.One offers mid-sized organizations a way to stay smart, stay streamlined, and keep using the tools they already trust. In a time where every cost needs to be justified, and every system needs to deliver real value, moving to a native Google Workspace intranet just makes sense.
