Beyond Replacement: A Smarter Approach to Google Workspace Employee Experience

Steegle.One is the only 100% native Google Sites intranet, purpose-built for Google Workspace — see how we helped a global team move beyond a simple redesign to create a thriving employee experience platform.

Several months ago, a client approached Steegle with a clear brief: replace their aging intranet with a modern solution, built natively in Google Sites and seamlessly integrated with Google Workspace.

Technically, the project was a success. We delivered a fully branded Steegle.One intranet that mirrored their existing structure, while introducing tools like Steegle News, Steegle Share, and Steegle People for a richer digital workplace.

But weeks after launch, it was clear: while the platform worked flawlessly, employee engagement barely improved. And that wasn’t surprising — because while we had delivered a powerful Google Workspace intranet solution, the underlying experience design still reflected an outdated structure.

It was time for a deeper rethink.

From Static to Dynamic: Rethinking the Google Sites Intranet

The client’s leadership — a smart, reflective team — recognized that a “lift and shift” wasn’t enough. They invited us back to explore how to transform the intranet into a true employee experience platform.

In a collaborative workshop, we broke the problem down into three classic consulting lenses:

People, Process, and Technology

1. People: Building Local Ownership with Intranet Ambassadors

The organization operates globally, with regional teams supporting major international clients around the clock. To drive true engagement, we recommended creating a network of Intranet Ambassadors — one in each major team or region.

Ambassadors would:

• Understand the full value of the Google Workspace intranet.

• Actively promote its benefits — saving time, improving onboarding, boosting collaboration.

• Curate local content: personalized team pages, custom news stories, and social spaces.

Instead of a one-size-fits-all intranet, each team could inject its own flavor, making the platform feel alive, relevant, and human.

2. Process: Smarter Feedback Through Team-Led Insights

Rather than sending mass surveys to thousands of staff, we advised a bottom-up feedback process led by the Ambassadors. Each Ambassador could collect structured input from their team, surfacing issues, needs, and success stories directly.

This approach:

• Respected employees’ time.

• Produced richer, more actionable insights.

• Strengthened local engagement with the intranet’s evolution.

3. Technology: Making the Google Sites Intranet Fun and Interactive

While Steegle.One already provided the most advanced native Google Sites intranet tools for Google Workspace — from dynamic staff directories to social news feeds — we needed to spark real interaction.

We proposed quick, energizing activities:

• Competitions for best team page design.

• Awards for the most creative staff profile.

• Showcasing team achievements with dynamic updates tied to personal profiles.

We also suggested a “My Profile Hub” where users could easily update photos, share team news, and build their presence — all natively within Google Sites, without needing external tools. By layering people-first design onto the technology, the intranet became more than a tool — it became a vibrant digital workplace.

Why Steegle.One Is Different

Many intranet providers talk about Google Workspace integration. Only Steegle.One delivers a 100% native Google Sites intranet solution — fully living inside your organization’s Google Workspace, with no external data storage, syncing, or security compromises.

That means:

• Full control and ownership of your intranet.

• Seamless use of Google Sites, Google Drive, Google Calendar, and Directory.

• No third-party risks — all data stays in your domain.

• A familiar, intuitive environment employees already trust.

For organizations who want to maximize their investment in Google Workspace and deliver a world-class employee experience, Steegle.One is the only choice.

Key Takeaways: Unlocking the True Potential of Google Workspace Intranets

A successful intranet isn’t just about delivering a pretty homepage. It’s about driving daily value by combining the right people, smart processes, and human-centered technology. With Steegle.One, even a simple “replacement” project can turn into a powerful transformation — helping distributed teams feel connected, engaged, and empowered to do their best work.

If you’re ready to move beyond a static intranet and create a thriving digital workplace inside Google Workspace, Steegle.One is ready to help.